Privacy and Cookie Policy
| Responsible for SSI website content and processing website data | TDi Sustainability |
| Registered office | Bishop Fleming LLP, 10 North Place, Cheltenham, United Kingdom, GL50 4DW |
| [email protected] |
| Data controller | EPIA SolarPower Europe AiSBL |
| Registered office | Rond-point Robert Schuman, 3 1040 Brussels Belgium |
| [email protected] |
Introduction
The Solar Stewardship Initiative (Project Management Office: TDi Sustainability) is committed to safeguarding the privacy of visitors to its website. Please read the following policy to understand how any information you provide will be treated.
EPIA SolarPower Europe AiSBL is committed to protecting the privacy and security of your personal information. This privacy policy outlines how we collect, use, disclose, and protect your information in compliance with the General Data Protection Regulation (GDPR) and other relevant data protection laws.
This Policy applies to all of your Personal Information collected by (or on behalf of) EPIA SolarPower Europe AISBL and TDi Sustainability, together referred to in this Policy as ‘we’, ‘us’ and ‘our’. The Data Subject is referred to as ‘you’ and ‘your’.
Obtaining, Purpose and Use of Information
You are not required to provide any personal information on our website. However, you may choose to do so in order to:
- Subscribe to the SSI newsletter
- Contact us using the ‘contact us’ form
- Apply for SSI membership
- Apply to become an assessment body or assessor
- Submit a complaint using the ‘make a complaint’ form
Personal data submitted on this website will be used only for the purposes specified in the relevant part of the website and for any other purposes for which you give your consent. It will not be passed on to other parties.
You may also provide us with personal data during introductions, in-person meetings, phone calls, emails, website interactions, or through other means. In particular, you might currently submit an SSI membership form (downloaded via the website) to us by email.
While most personal data is directly collected from you, we may also obtain information from publicly accessible sources, websites associated with you or your company, social media platforms such as LinkedIn, or through referrals.
We collect, utilise, and process personal information solely for legitimate purposes that do not harm or prejudice you. These purposes include:
- Provision of services to SSI members, along with relevant information pertaining to these services.
- Maintenance of accurate and up-to-date member and contact records.
- Member and contact relationship management and direct marketing, including newsletters and event notifications.
- Compliance with legal obligations, as required by law or regulation.
Data Collection via Website
Visiting our website (SSI) is generally anonymous, with no activities aimed at personally identifying visitors. However, we may collect, store, and utilize information about your website visits and the device used to access it, including:
- Internet Protocol (IP) address, device identifier, browser type and settings, operating system, platform, and geographical location.
- Information regarding visitors’ use of the website, such as viewed pages and search terms.
- You can opt out of the collection of this data by ‘declining’ the website cookies
- You may also choose to provide personal information when using our website for the means outlined above under ‘obtaining, purpose, and use of information’.. Personal data submitted on this website will be used only for the purposes specified in the relevant part of the website and for any other purposes for which you give your consent. It will not be passed on to other parties.
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Contact us form
By using any of the ‘contact us’ forms on this website, you agree to the terms of this Privacy Policy.
The information we collect
In order to deal with your request, we may collect some personal data. The personal data we collect on the ‘Contact us’ forms includes the following:
- Full name
- Email address
- IP address
- Cookie ID
- Date and time
- Specific content (‘your message’) provided by user which might contain further personal and business data specific to each ‘Contact us’ online form
How we use your data
We process your data to communicate with you and to develop market intelligence. All of the personal data we collect is processed by TDi Sustainability and EPIA SolarPower Europe AiSBL and located on TDi Sustainability and EPIA SolarPower Europe AiSBL’s servers. It may be shared with other SSI members solely to respond to your enquiry, and not for other purposes. We will not collect any personal data from you that we do not need to provide and oversee this service to you.
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Sign up to newsletter form
By providing your email address to sign up to our newsletter, you agree to the terms of this privacy policy.
When you sign up to receive our newsletter, the data you provide will be used exclusively for this purpose.
For an effective registration we need a valid e-mail address. The data will be used exclusively for newsletter distribution and will not be passed on for third parties.
You can unsubscribe from our newsletter at any time by clicking the unsubscribe link in any one of the newsletter communications or sending a written request to [email protected].
How we use your data
We process your data to fulfil your request to receive the SSI newsletter. All of the personal data we collect is processed by TDi Sustainability and EPIA SolarPower Europe AiSBL and located on TDi Sustainability and EPIA SolarPower Europe AiSBL’s servers. It may be shared with other SSI members solely to respond to your request, and not for other purposes. We will not collect any personal data from you that we do not need to provide and oversee this service to you.
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Apply for SSI membership
Currently application to the SSI is not done directly through the website – users must download a form and then send it by email to [email protected]. The data collected on this form is then held by the data controller (EPIA SolarPower Europe AiSBL) in accordance with their data protection policy. The data collected includes:
- Name of applicant
- Full name of legal entity and country of incorporation
- Full address of applicant’s head office
- Telephone number of applicant’s head office
- Applicant’s website address
- VAT number for all EU and VAT registered companies
- Primary contact name
- Signature (digital)
- Main company representative name, position, address, telephone, email
- Main company finance contact name, position, email address, telephone, address
- Company name and address to be used on invoices
- Additional contact details for general correspondence – name, position, address, telephone, email
- Number of employees in applicant organisation
- All countries of operation for the applicant organisation
- Organisation description
- Joining statement
- Name, position, organisation, date, signature of person completing the form
- Latest financial statements
- Company logo
How we use your data
We process your data to communicate with you and to process your membership application. All of the personal data we collect to as part of your membership application is processed by EPIA SolarPower Europe AiSBL and located on EPIA SolarPower Europe AiSBL’s servers. It may be shared with other SSI members solely to respond to your enquiry, and not for other purposes. We will not collect any personal data from you that we do not need to provide and oversee this service to you.
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Make a complaint form
By using the ‘make a complaint’ form on this website, you agree to the terms of this Privacy Policy.
The information we collect
In order to deal with your request, we may collect some personal data. The personal data we collect on the ‘Make a complaint’ form includes the following:
- Full name
- Email address
- IP address
- Cookie ID
- Date and time
- Specific content (‘your message’) provided by user which might contain further personal and business data specific to each ‘Contact us’ online form
How we use your data
We process your data to communicate with you and respond to your complaint. All of the personal data we process is processed by TDi Sustainability and EPIA SolarPower Europe AiSBL and located on TDi Sustainability and EPIA SolarPower Europe AiSBL’s servers. It may be shared with other SSI members solely to respond to your complaint, and not for other purposes. We will not collect any personal data from you that we do not need to provide and oversee this service to you.
Confidentiality and Security
EPIA SolarPower Europe AiSBL and TDi Sustainability (SSI Project Management Office) employ appropriate technical and organisational measures to protect personal data both online and offline from unauthorised use, loss, or destruction. Access to personal data is restricted to authorised personnel and third-party service providers, limited to necessity.
We employ industry-standard efforts to maintain data confidentiality, including encryption and firewalls. Reasonable administrative, technical, and physical security controls are in place to prevent data loss, misuse, or alteration.
While we strive to secure information transmitted over the Internet, we cannot guarantee absolute security or immunity from unauthorised access. In the event of a data breach, affected parties will be notified, as required by applicable regulations.
Your Rights
EPIA SolarPower Europe AiSBL and TDi Sustainability (SSI Project Management Office) have a legal obligation to ensure that your information is kept accurate and up to date. Please assist us to comply with this obligation by ensuring that you inform us of any changes. You have the right to request details of the information we hold about you and to delete or rectify any inaccurate information about you by sending a written request to [email protected].
You can unsubscribe from our newsletter at any time by clicking the unsubscribe link in any one of the newsletter communications or sending a written request to [email protected].
Any information collected about you will be used lawfully, in compliance with the Data Protection Act 1998 and the General Data Protection Regulation 2018. Your personal data will not be disclosed, sold, rented, or shared with any external parties beyond TDi Sustainability, which acts as the Project Management Office for CiPPPA, or EPIA SolarPower Europe AiSBL, which is the owner and data controller of this website. Access to your personal information is restricted to authorised employees and contracted service providers, who manage this data solely for the purpose of contacting you based on your preferences.
Cookies
TDi Sustainability uses cookies on the SSI website for storing session data so we can track our website usage. A cookie does not give us access to your computer or any information about you other than the data you choose to share with us. By using our website, you consent to the use of cookies in accordance with this Privacy Policy, unless you choose to ‘decline’ cookies when prompted.
The cookies used on this website are:
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Google Analytics cookies
We utilize Google Analytics cookies to analyze visitor behavior on our website, aiding in the improvement of navigability. These cookies do not collect personally identifiable information and are not disclosed to third parties. Google Analytics cookies are first-party cookies and can only be accessed by TDi Sustainability, acting as the Project Management Office for the SSI.
Concerns or Complaints
If you have concerns regarding our data handling practices or wish to file a complaint, you may contact TDi Sustainability at [email protected], or The Information Commissioner’s Office.
Changes to our Privacy Policy
We reserve the right to change this Privacy Policy from time to time to ensure that it complies with current legal requirements or to implement changes to our services in the Privacy Policy Statement, for example, when introducing new services. In this case your further visit will be subject to the new privacy policy. Be sure to check back here periodically for any changes.
This Privacy Policy Statement does not extend to anything that is inherent in the operation of the Internet, and beyond the control of TDi Sustainability or EPIA SolarPower Europe AiSBL, and is not to be applied in any manner contrary to applicable laws, rules or regulations.
Latest update: November 2024